- Last updated for the Spring 2023 jam on Feb 26, 2023, with edits for clarity and practical bounds on March 3, 2023 - See Spring 2023 COVID Safety Policy Changes for details.
As the COVID-19 situation has continue to change we have continued to evaluate and adjust our COVID policies. Our goal is firmly maintained agreements by which all participants can abide to support our mutual safety. The current policy is detailed below.
Our COVID cancellation policy aims to provide latitude for those who register. Specifically, anyone who is registered can cancel with no penalty at any point up to two weeks before the jam start date if they feel COVID situation requires it. No penalty means full refund including deposit. After that date partial refunds may be issued for those who are unable to attend due to testing positive for COVID.
Conversely, the organizers and the jam hosts, Claymont Seminars, can cancel the jam up at any time if it is clearly unsafe for us to gather. This may mean partial or no refunds for registered jammers if funds have already been spent for non-refundable resources like perishables. We are doing all we can to have the jam if conditions allow, yet we recognize that the unexpected can happen and we must be able to cancel with minimal cost to everyone if that's what the conditions dictate.
In addition, our hosts and we currently require that all participating must:
Take a COVID test within 24 hours before arrival at the jam and provide confirmation of getting negative result on or before arrival.
No jammer should walk in the door without having gotten a negative test within the previous 24 hours.
Bring at least three unused tests with you to the jam:
Two will be used to take a COVID test each of the following two mornings after your arrival.
The third is in case you need to test while at the am, for example because you develop symptoms or if another jammer tests positive.
Jammers must depart the jam immediately if any of their tests yield a positive result, and they must inform the organizers as soon as possible about the situation.
We will provide checkbox-sheets so jammers actively provide confirmation of their second- and third-morning tests, to help everyone maintain these agreements.
(Have you gotten your four free tests from https://www.covid.gov/tests?)
Jammers should bring masks with them in case the situation requires it.
It will depend on CDC recommendations and/or incidence of someone else getting a positive test result while at the jam.
We hope and expect that all will stay healthy and well while at the jam, but we can't be sure of that. Everyone attending will agree that, should someone develop possible COVID symptoms:
Anyone who is symptomatic should immediately isolate and test themselves, and notify the organizers as soon as possible after that with the results.
Everyone should bring at least three unused, unexpired COVID tests to the jam.
Everyone must test themselves at the start of the day on the two mornings following the day you arrived at the jam.
If someone tests positive or has distinct COVID symptoms (inability to taste or smell, for instance), for the safety of all participants that person must immediately remove themselves from the jam and as soon as possible after that inform the organizers about the situation.
Depending on circumstances of the incident, those remaining at the jam may need to self-test.
If the organizers and/or Claymont feel that such an incident warrants, they may shut down the jam without possibility of refunds.
All of this is subject to change as conditions dictate at the time of the jam. It's possible that the requirements will ease, but substantial policy changes will depend on consent of all registered jammers, within the bounds of practical, legal, and venue requirements.